![]() ![]() The sender must also limit how the information is shared. Be specific, as the person receiving the data must clearly understand any limitations in how the data can be used. However, security experts routinely agree there are a few factors to consider regardless of the transmission type.įirst, always limit how the information can be used. ![]() Since different types of information create a variety of security issues, it’s always a good idea to consider the best available option to transmit data. How and when personal data is sent will depend on the type of data and who the intended recipient is. When it’s necessary to provide personal information, several ways to distribute data are available. Explore Different Transmission Options and Conditions In any situation where tax and social security information must be sent to another person or business entity, experts recommend using a standard fax machine or secure online fax. Anyone with access to tax and social security information could easily take advantage of that data, leading to identity theft. Security professionals stress the need to keep your tax returns and social security number confidential. Most security experts would not recommend sending that information via email, but both a traditional fax machine and online faxing should provide an adequate level of security. That’s always an issue, as no one wants their credit card number and other information from the card made public. In another situation, an individual may find it necessary to send a vendor credit card information. Being cautious and transmitting the information using a traditional fax machine or as an online fax is safer than sending it as an email attachment. While that document may not be overly sensitive, consider that it might be used fraudulently if it fell into the wrong hands. If the information isn’t overly private, sending it via a less-secure system may be acceptable, but it’s always important to protect your private or sensitive data.įor example, a prospective employer may ask for a copy of a job applicant’s diploma. When deciding whether faxing information is safe, it’s important to consider the type of information that’s sent. Over the last few years, using online fax services has become increasingly common, and most experts agree that online faxing is safe if the correct protocols are followed. Many people routinely share sensitive data via email, which is convenient but not secure. Faxing using a standard fax machine is generally considered safe, but there are instances when security issues may come up. The relative security of the information will depend on how it’s transmitted. But, how can anyone be sure if it’s safe to fax personal information? The answer is to use proven strategies for protecting sensitive data when sharing it with others. The reasons for faxing documents vary, but much of the transmitted information is confidential, which means the sender expects the data to be protected. Every day, countless businesses and private individuals fax information to other people, businesses, or other entities. ![]()
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